HFSD Workspace
The Student Division’s own task and team app, where the national board, departments, and campus chapters assign work, track progress, and coordinate every event in one place.
01 of 8.HFSD Workspace.
A tour of HFSD Workspace: signing in, joining a team, the task list, assignments, notifications, and chapter workspaces.
Why it matters for students
Chapter boards run food drives, tutoring, fundraisers, and medical mission prep on top of full course loads. The workspace keeps the organizing out of the way.
Every task has an owner, a due date, and a status. Nobody leaves a board meeting wondering who is handling the venue, the flyer, or the sign-up sheet.
Tasks, files, and discussion live in the workspace, not in one officer’s inbox or a group chat that scrolls away.
A chapter workspace belongs to that chapter. By default, national does not see chapter tasks, files, or discussion.
One Google account reaches every workspace you belong to, from your chapter board to the national board or a national project team. A workspace switcher moves you between them.
What is inside
Task list
Each department works from a shared board. Tasks carry their assignee, collaborators, due date, and status, so progress is visible without a check-in message.
Assignments and email notices
When a task is assigned to you or you are added as a collaborator, it appears in your notifications in the app. A short email tells you to sign in, and it never contains the task itself.
Chapter workspaces
Any HFSO president can request a chapter workspace. National approves it, the president becomes its director, and the chapter builds its own departments and team codes. Chapter tasks, files, and discussion stay with that chapter.
Files and discussion
Every task has its own discussion thread and protected file attachments, so the budget sheet and the decision behind it sit next to each other. Announcements and meetings keep the team informed.
Getting started
Follow these in order the first time. After that, you open the workspace and pick up where you left off.
Step 2
Press Sign in with Google and choose the same account you use on this website. If you are new, signing in also creates your account.
Step 3
Open Join a team, enter the team code your director shared, and send the request. If you received an invite link or QR code instead, open it and sign in with Google, and your join request is sent for you. Codes and links expire after 30 days, so ask for a new one if yours fails.
Step 4
Your directors receive an email notice about your request and approve it inside the workspace. Once you are approved, your board is waiting the next time you sign in.
Step 5
Tasks assigned to you or shared with you appear on your board. Update the status as you work, so your department sees progress without having to ask.
Step 6
Choose Start an HFSO workspace and send Request a chapter workspace. When national approves it, the president becomes its director, creates departments, and issues team codes to the chapter board.
On the join screen, choose National project team. Pick Join a project to request a place on an existing team, or Start a project to propose a new one. HFSD national leadership reviews each new project before it opens, and national directors administer every project.
Members can belong to several workspaces, such as a chapter board and a national project. Tap your workspace name at the top of the sidebar to move between them. Directors can update a member’s title, access level, or department after they join, for example to “Assistant to the President.”
In Settings, on the team codes card, choose Share invite link, then Copy link, Share where your device supports it, or Download QR (PNG). Opening the link asks the person to sign in with Google, which also creates their account, and sends a join request that a leader approves. Generating a new code turns off the old link, and codes and links expire after 30 days.
In Settings, under Permissions, leaders grant specific abilities with presets (Vice President, Secretary, Treasurer, Department Chair, and Member) and with switches for each person. Directors have every permission. People with permission can also add, rename, or archive departments in Settings.
Privacy and trust
Access levels are set in each workspace. Leaders can also grant specific abilities, such as approving join requests or managing departments, with presets or individual switches in Settings, under Permissions.
Ready when your board is
New to HFSD? Join a chapter first
Already a website member? Go to the member area
